virtual's blog | The Virtual Business Centre | Inbound and Outbound Telephone Services

virtual's blog

May 2018 - Outbound calls with The Virtual Business Centre

BLOG – May 2018 Outbound calls with the Virtual Business Centre
Over the last few months we have talked in general terms about the concepts surrounding data cleansing and data protection and this month we are going to take a depth look at how The Virtual Business Centre could manage an outbound call campaign for your business.
The process often starts with an incoming request on the back of a recommendation from other clients. Our first step is usually a phone call to establish the nature of the project and then a meeting to work out the exact scope of the data and to determine exactly what the client wants to achieve.

April 2018 - Extend your working day

Last month we looked at the important issue of data protection and this month we are going to look at extending the working day and adding value to what you can offer your customers in terms of availability and responsiveness to telephone calls.
Expectations from your customers will be changing year on year as we move towards an age where everything and everyone is available 24/7. Whilst the use of smartphones has increased our ability work flexibly outside core business hours it is still very difficult to be available to take all calls all the time whilst also maintaining a good level of customer service. Having more people to answer phones is the obvious solution but in reality this can be very difficult for a small company to achieve when margins are tight and often the number of staff employed is very few. There can be a constant battle to manage the needs of a business to enable it to grow and succeed whilst also looking after your most precious resource, your existing customers.
If you aren’t able to answer a call you may find your competitor can.

March 2018 - Clean Data

In last month’s blog we dealt with the importance of clean data and this month we are going to take a look at the importance of data protection and the use of data by call centres.

With so many high profile scandals regarding the misuse of private data being seen within the media last year your customers will be understandably concerned about where and how their data might be used and stored so it is vital you deal with call centres who are experienced and professional in their dealings with data.

Before appointing a call centre you should research thoroughly and check that they are registered with regards to Data Protection. The Virtual Business Centre are registered with the ICO (the Information Commissioner’s Office) who are the Regulators of the Data Protection Act and are there to protect how personal data is used in the public domain.

A good quality call centre will take this issue very seriously and will have strict procedures in place to ensure they are compliant with the rules around the use of personal data.

February 2018 - Re-establish yourself

Early Spring and traditionally a time for spring cleaning and new beginnings and it’s no different in the business sector. Clean data is one of the most valuable resources a company can have and a skilled call centre can help you maintain your customer data. Bad data gives your customers the wrong impression, incorrect emails, addresses and misspellings of names all contribute to wrongly communicate that a company may be unprofessional and slapdash in its dealings.

A good call centre can hugely impact how your company is perceived and lets your customers know how you value your interactions with them.

We were approached by a company who were looking to re-establish themselves within a market sector they had not been involved with for some time. The aim of the outbound call campaign was to contact previous suppliers and engage with them in their new partner programme. We made 5000 outbound calls and were able to triple the number of official partners creating a new revenue stream. Working closely with the company we trained our team of staff to understand the complexities of the products and services and therefore be as effective as possible when making the calls.

How to answer a telephone circa 1906!

When it comes to professional telephone answering, we feel we are top of the class - it's all about being clear and concise whilst engaging the caller - things have thankfully moved on a bit since this amusing advice was issued in the August, 1906 Pacific States Telephone & Telegraph Company directory for San Francisco, California .

How to Answer a Telephone Call circa 1906:

"Remove the hand telephone from the hook and say "Here is Main 297" (or whatever your number may be).
The party calling should say "Here is main 298," (or whatever the number may be).
Much friction and annoyance will be avoided if this simple plan is carried out."

Theo Paphitis #SBS - Small Business Sunday Statistics - 08/03/2015


Statistics for #SBS 08/03/2015

note : number in brackets indicate last weeks figures.

Time Period Tweets
17:00-17:30 148 (176)
17:31-18:00 164 (177)
18:01-18:30 154 (223)
18:31-19:00 186 (214)
19:01-19:30 211 (233)

Total Tweets - 863 (1023)

Unique Tweeters - 656 (680)

New to #SBS - 167 (167)

Most Tweets Per Tweeter - 8 (17)

Busiest Period 5 min period - 19:00-19:05 (18:20-18:25)

Max Tweets per 5 min period - 44 (46)

What is #SBS

#SBS or Small Business Sunday is 2hrs 30 minutes of small businesses tweeting @theopaphitis on a Sunday starting at 17:00 and finishing at 19:30. Theo will review the tweets and RT his top 6 on Monday evening at 8pm.

Remember all tweets must be @theopaphitis and include #sbs.

Theo Paphitis #SBS - Small Business Sunday Statistics - 01/03/2015


Statistics for #SBS 01/03/2015

note : number in brackets indicate last weeks figures.

Time Period Tweets
17:00-17:30 176 (255)
17:31-18:00 177 (231)
18:01-18:30 223 (252)
18:31-19:00 214 (215)
19:01-19:30 233 (421)

Total Tweets - 1023 (1374)

Unique Tweeters - 680 (730)

New to #SBS - 167 (210)

Most Tweets Per Tweeter - 17 (196)

Busiest Period 5 min period - 18:20-18:25 (19:10-19:15)

Max Tweets per 5 min period - 46 (101)

What is #SBS

#SBS or Small Business Sunday is 2hrs 30 minutes of small businesses tweeting @theopaphitis on a Sunday starting at 17:00 and finishing at 19:30. Theo will review the tweets and RT his top 6 on Monday evening at 8pm.

Remember all tweets must be @theopaphitis and include #sbs.

Theo Paphitis #SBS - Small Business Sunday Statistics - 22/02/2015


Statistics for #SBS 22/02/2015

note : number in brackets indicate last weeks figures.

Time Period Tweets
17:00-17:30 255 (165)
17:31-18:00 231 (194)
18:01-18:30 252 (230)
18:31-19:00 215 (170)
19:01-19:30 421
(192)

Total Tweets - 1374 (951)

Unique Tweeters - 730 (643)

New to #SBS - 210 (144)

Most Tweets Per Tweeter - 196 (90)

Busiest Period 5 min period - 19:10-9:15 (18:20-18:25)

Max Tweets per 5 min period - 101 (54)

What is #SBS

#SBS or Small Business Sunday is 2hrs 30 minutes of small businesses tweeting @theopaphitis on a Sunday starting at 17:00 and finishing at 19:30. Theo will review the tweets and RT his top 6 on Monday evening at 8pm.

Remember all tweets must be @theopaphitis and include #sbs.

Theo Paphitis #SBS - Small Business Sunday Statistics - 15/02/2015


Statistics for #SBS 15/02/2015

note : number in brackets indicate last weeks figures.

Time Period Tweets
17:00-17:30 165 (116)
17:31-18:00 194 (193)
18:01-18:30 230 (187)
18:31-19:00 170 (192)
19:01-19:30 192 (206)

Total Tweets - 951 (894)

Unique Tweeters - 643 (663)

New to #SBS - 144 (180)

Most Tweets Per Tweeter - 90 (13)

Busiest Period 5 min period - 18:20-18:25 (18:50-18:55)

Max Tweets per 5 min period - 54 (46)

What is #SBS

#SBS or Small Business Sunday is 2hrs 30 minutes of small businesses tweeting @theopaphitis on a Sunday starting at 17:00 and finishing at 19:30. Theo will review the tweets and RT his top 6 on Monday evening at 8pm.

Remember all tweets must be @theopaphitis and include #sbs.

Theo Paphitis #SBS - Small Business Sunday Statistics - 08/02/2015


Statistics for #SBS 08/02/2015

note : number in brackets indicate last weeks figures.

Time Period Tweets
17:00-17:30 116 (227)
17:31-18:00 193 (232)
18:01-18:30 187 (217)
18:31-19:00 192 (206)
19:01-19:30 206 (227)

Total Tweets - 894 (1109)

Unique Tweeters - 663 (734)

New to #SBS -180 (239)

Most Tweets Per Tweeter - 13 (43)

Busiest Period 5 min period - 18:50-18:55
(18:20-18:25)

Max Tweets per 5 min period - 46 (51)

What is #SBS

#SBS or Small Business Sunday is 2hrs 30 minutes of small businesses tweeting @theopaphitis on a Sunday starting at 17:00 and finishing at 19:30. Theo will review the tweets and RT his top 6 on Monday evening at 8pm.

Remember all tweets must be @theopaphitis and include #sbs.